FAQs while looking to transition from Dynamics NAV to Dynamics 365 Business Central

Transitioning from Dynamics NAV to Dynamics 365 Business Central is a significant step for businesses seeking to modernize their enterprise resource planning (ERP) system. While both platforms share similarities, Business Central offers enhanced functionalities and cloud-based infrastructure. However, making this transition involves careful planning and consideration of various factors. To assist you in this process, we have compiled a list of frequently asked questions (FAQs) to address common concerns and provide guidance as you navigate the migration journey.

1. What is the difference between Dynamics NAV and Dynamics 365 Business Central?

Dynamics 365 Business Central is the web-based enhanced version of Dynamics NAV, encompassing all the features and functionalities of NAV, ranging from Sales and Service to Operations Management. The primary distinction between the two lies in their licensing models. While NAV utilized a concurrent user license model, Business Central operates on a Named User license basis.

2. What is the difference between Business Central on-prem and on-cloud?

A key distinction between the two versions is that the cloud-based option is primarily designed for each size of organisations with simpler business processes, as it may not require the advanced features found in the on-premise version. The on-premise version tends to be more expensive due to its complex nature. With the cloud-based option, users can access their data anytime and from any device, providing real-time information. On the other hand, accessing data in real time on the on-premise version typically requires high-availability network hardware.

3. As Dynamics NAV comes with customization capabilities, can we have those customizations post upgrade as well?

During the upgrade process from Dynamics NAV to Dynamics 365 Business Central, you will have the opportunity to assess whether your existing customizations will continue to function as intended. Microsoft continuously enhances its features and customizations delivery methods, so it is important to review the functionality that will be available in the upgraded version. This will allow you to determine if any adjustments or modifications to your customizations are necessary to ensure compatibility with the new platform. By staying informed about the changes and improvements in Business Central, you can make informed decisions and ensure a smooth transition during the upgrade process.

4. How do the integrations work with the Dynamics 365 Business Central Implementation?

Business Central offers seamless integration with various Microsoft Office 365 suite applications and Microsoft products, including Power BI, PowerApps, and more. This integration ensures that your employees can easily work with Business Central without having to learn a completely new application. By leveraging familiar tools and interfaces, such as Excel, Outlook, and SharePoint, employees can streamline their daily tasks and enhance productivity. Additionally, the integration with Power BI enables robust reporting and data visualization capabilities, while PowerApps allows for the creation of custom applications to meet specific business needs. This comprehensive integration ecosystem empowers users to maximize their efficiency and leverage the full potential of Business Central within their existing Microsoft environment.

5. What are the capabilities of Dynamics 365 Business Central?

Leveraging the power of Artificial Intelligence and Azure Technology, Business Central empowers users to make data-driven decisions with real-time insights. Furthermore, Business Central offers a wide range of capabilities, including:

1. Remote Business Management : Users can effectively run their business from anywhere, accessing critical information and performing tasks on the go.
2. Language Barrier Elimination : Business Central supports multiple languages, enabling businesses to operate seamlessly across different regions and communicate with international partners.
3. Financial Forecasting and Budget Planning : The platform provides intelligent tools for financial forecasting and budgeting, helping businesses make informed decisions about their financial future.
4. Financial Performance Tracking : Users can track and analyze the financial performance of their company, gaining a comprehensive understanding of revenue, expenses, and profitability.
5. Inventory Management : Business Central offers a holistic view of inventory, allowing businesses to optimize stock levels, track inventory movements, and streamline supply chain operations.
6. Supplier Engagement : The platform facilitates interactive engagement with suppliers, enabling efficient collaboration, procurement management, and supplier relationship management.
7. Sales and Lead Management : Users can maintain better records of leads and sales data, allowing for effective lead prioritization and accelerated sales processes.
8. Project Management : Business Central enables users to ensure on-time project delivery within budget constraints, providing project tracking, resource management, and cost control functionalities.
9. Warehouse Operations Streamlining : The platform helps businesses streamline warehouse operations, optimizing inventory management, picking, packing, and shipping processes.
10. Customization : Business Central offers customization capabilities, allowing businesses to tailor the system to their specific needs and industry requirements.

6. When is the best time to upgrade

Whether you decide to remain on-premise or transition to the cloud, it is important to consider that Microsoft has discontinued support for NAV. This means that there will be no further updates or new releases for the NAV platform. Additionally, the availability of license files for on-premise deployments may be impacted as well. Therefore, businesses should carefully evaluate the implications of sticking with NAV in terms of future support and access to updated features. Exploring the benefits and possibilities offered by migrating to a supported platform like Business Central, it becomes crucial for ensuring ongoing system reliability, security, and access to the latest functionalities.

7. How Safe is the Cloud

Microsoft offers a range of robust security features to protect your data. These include physical security measures like perimeter fencing, video cameras, security personnel, and secure entrances at their data centers. Additionally, real-time communications networks enable swift response to any security incidents.To further enhance data access control, you have the option to leverage Azure Active Directory and multi-factor authentication. These tools ensure that only authorized users can access your data, adding an extra layer of security.

Microsoft also ensures data redundancy and resilience by maintaining backup data centers across their infrastructure. This means that your data is replicated in multiple locations, providing protection against unforeseen events and ensuring business continuity. In terms of data protection, Microsoft follows industry-standard encryption protocols to safeguard your information during transmission and storage. Additionally, they provide threat protection services to detect and mitigate potential security risks, ensuring tight security for your data and systems.By leveraging these niche security features and technologies, Microsoft helps businesses maintain a high level of data security and protection, giving you peace of mind when it comes to the integrity and confidentiality of your sensitive information.

8. WHAT IF I’M NOT PREPARED FOR AN UPGRADE TO Dynamics 365 BUSINESS CENTRAL YET?

While we understand that various factors such as budget estimates and other business needs may currently hinder the migration to Business Central, we encourage you to consider it in the future. Meanwhile, you can begin preparing for the eventual migration by taking the following steps :

1. Avoid investing in infrastructure or hardware : Instead of investing in on-premise infrastructure, consider the benefits that come with migrating from NAV to the cloud. Cloud-based solutions like Business Central offer scalability, flexibility, and reduced maintenance costs.
2. Sort and declutter your data : Take the opportunity to review and organize your data in preparation for the migration. Identify and depreciate any modifications or customizations that are no longer in use, streamlining your system for a smoother transition.
3. Implement the NAV web client : Introduce your users to the NAV web client, which provides a more modern and user-friendly interface. This will help them become accustomed to running the ERP system on a more streamlined and intuitive platform. By following these steps, you can lay the groundwork for a future migration to Business Central. It allows you to leverage the benefits of cloud-based ERP solutions, streamline your data, and prepare your users for a more modern and efficient system.

End Note

Transitioning from Dynamics NAV to Dynamics 365 Business Central offers businesses numerous benefits, including enhanced functionalities, improved accessibility, and seamless integration with Microsoft products. The upgrade eliminates the need for on-premise infrastructure, reduces maintenance costs, and provides scalability in the cloud. While there may be initial challenges, proper planning and preparation ensure a smooth transition. You may also consider checking out https://infusai.com/dynamics-365-business-central/ for seamless transition from Dynamic NAV to Dynamic 365 Business Central.

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